Users
A list of all users, who are using this server. If you delete a user, all his/her data will be deleted as well.
Get all names from AD will try to get users names from AD. These names are then used instead of usernames.
Archived Users
Archived user:
- doesn't need a license
- can't send data to the server
- can't login on the server
- if user had data for the chosen time period, user will be included in reports
You can archive or unarchive users from the Users menu in Administration.
Archived administrator can still login to the server and manage settings, but can't view any reports.
With Windows authentication, users are created automatically when they send data or visit the server. If there are no more free licenses, new users will be created with status Archived.
Archived users and license quantity
Archived users do not need a license, so we suggest you archive users, who are no longer sending data to the server, so that you do not pay for unnecessary licenses.
Permissions
Roles are groups with added security settings. Available roles:
- Administrator - have access to server settings as well as all the data on the server.
- Content reader - can see all data, but does not have access to admin pages
- Content reader [team] - a content reader role will be created for each team. Members will see all data of users in that team.
- Regular user - by default all users are in this role. They only have access to their own data and can't change any of the admin settings.
By default the user who installs the server will also be an Admin on the server. You can also add admins via command line.
Teams
If your organization has a large number of users, you can use Teams to group them.
When a user visits the server it will authenticate with Windows authentication. At that point user will also be visible under Users tab in Admin section.
You can also add users before they visited the server. On the create team window you can manually add users (place each user on its own line).
Teams based on Active Directory groups when using Windows authentication
When using Windows authentication, you can use Active Directory groups as Teams. When you create an Active Directory team, you pick which Active Directory group it should be based on. When users come to the server, they will be placed in correct teams.